Capturing critical knowledge ought to be the concern of every organisation. Implementing strategies that can consistently solicit current data and learned efficiencies from members of staff should be a key investment. Most organisations seem to be blind to the value and cost savings that such an obvious opportunity to safeguard working practices represents. In a world where downsizing and churn have escalated substantially, every valuable employee is a walking silo of powerful information.
Retention of ‘knowledge capital’ for incoming hires or those who are subsuming the tasks created by reduced personnel is a formidable benefit that facilitates accelerated performance potential. Knowledge capital affords the company that judiciously invests in its mining and dissemination the capacity to sustain momentum during times of transition.
Paul Strassmann, the Chairman and CEO of the Software Testing Assurance Corporationm whose career includes service as chief information systems executive for General Foods, Kraft, Xerox and the U.S. Department of Defense seems to agree with me as articulated his article ‘Knowledge Capital:
‘Indiscriminate discarding of knowledge as an enterprise asset, whether in the form of accumulated employee training or junking of legacy software, has its origins in ideas proposed over a century ago about the value of capital and labor. These theories claim that only capital assets increase the productivity of labor.
Consequently, the productivity of an enterprise is measured only in terms of the productivity of its capital, such as return-on-assets or return-on-investment. The providers of capital are then entitled to the surplus, called profit or rent.
If knowledge happens to be necessary for labor to make better uses of capital, that becomes the justification for a higher wage rate for labor. By this reasoning, those performing the actual labor are not entitled to collect rent from the knowledge they have accumulated. Labor can receive only fair compensation for the time worked. The most they are allowed to claim is to be awarded premium wages and a bonus here or there.
The above reasoning is not only misleading, but also results in judging the value of employees on the basis of their wages, rather than how fast they accumulate useful knowledge. The productivity of labor is not only a matter of wages. Productivity comes from knowledge capital aggregated in the employee’s head in the form of useful training and company-relevant experience.
The individual’s point of view
Let me illustrate this by an example. You hire an untrained person who meets entry-level requirements, such as literacy, a work ethic, and socially acceptable behavior traits. His or her wage will be based on prevailing wage rates for entry-level skills.
Ten years later, that person becomes a manager or expert, earning three times the entry-level wages. How does a firm justify spending three times more on the identical person?
The accumulation of company-specific knowledge explains the difference. During those 10 years, the organization invested anywhere from a year’s to several years’ worth of salary in helping the employee to function more effectively. Hardly any of that expense shows up as a direct cost.
Most of it is in the form of attending meetings, having phone conversations, keeping up with company gossip, and making errors that, if corrected, can be charged to learning. None of that contributes to anything the customer is willing to pay for. Industrial engineers call such expense “overhead.” I call it money spent on an accumulation of company-specific knowledge capital. If organizations spend their money well, employees with 10 years of accumulated knowledge will be worth more than what the company pays them.
One can view Knowledge Capital as the result of a stream of expenses that have helped an organization to become more effective over a period of many years. Meetings are not necessarily wasted, because they may contribute to greater employee awareness. Training is useful if it is put to good use by making it possible to reach higher levels of quality and productivity.
The time has come for those responsible for “information management” to rise to the challenge of placing the management of Knowledge Capital high on the agenda of every organization.’
Social media tools such as wikis, blogs and podcasts can provide inestimable records of ‘corporate conversations’ between management and staff, vertically and horizontally, that gives a dynamic depiction of what is relevant and what is changing. A powerful reflection of how your company is really operating and who is providing true value can be elicited from such capture points when translated to performance related outcomes.